Get Expert Help to Complete Your Procedure Manuals Project

There’s another reason your project for developing a company procedure manual or for bringing your ancient policies and procedures manuals up to date might be stalled and stuck on the back burner. As we began in our earlier post 5 Ways to Finally Get Your Procedure Manuals Done, sometimes projects bog down because the task at hand is unfamiliar to you and your team lacks experience and confidence.

Differences of opinion among team members on how to go about the process of writing policies and procedures can cause gridlock. You can’t get “buy in” to move the project forward because the team lacks consensus on the best way to proceed.

If any of these situations seem familiar, maybe the answer is to seek help from a third party expert who can offer your team best practices, advice and tricks of the trade that will break the gridlock and propel you towards your goals. If you want to jumpstart a stalled project, save yourself time and money, and get yourself or your team moving forward in the right direction, consider signing up for some procedure writing training, individual consulting, or educational webinars.

As hard as it might be to believe, there actually are professionals with many years of experience who know the best ways to go about writing policies and procedures who can help you, as well as books, blogs, and webinars available. [Ahem . . . COMPROSE Policy and Procedure Pros who write this blog have decades of experience with all types of policies and procedures, work instructions, operations manuals, training guides and more.]

In addition to reading this blog for opinions and tips on writing Policies and Procedures that deliver more value, check out our webinar series, particularly our How to Create User-friendly Procedures webinar. Just follow the link to download a datasheet.

Source:https://www.comprose.com/get-expert-help-to-complete-your-procedure-manuals-project/

All You Need to Know About Policy and Procedure Management Software

Many organizations generally struggle to keep their policies and procedures updated, organized, and easy to find. Still many of us are not aware about the term policy and procedure software.

What do you mean by a policy and procedure software?

Policies are different from procedures as these are the rules and regulations that are used by an organization to carry out business and achieve long term goals.

Whereas procedures can provide you the details to achieve the policies. In other words, they can provide you a step-by-step process of tasks that are required for each policy. They are responsible for implementing policy that makes use of procedures to ensure agreement with strategic direction, points of governance or statutory requirements.

Here we will discuss about the 6 key components of policy and procedure software:

1. Create: Various types of documents should easily load into the software.
2. Approve: The software should automate the Review and Approval cycle and there should not be any need to chase the opinion of subject matter experts.
3. Notify: When published, end users should receive notifications hence directing them towards the document.
4. Test: End users should be able to view, take a questionnaire and acknowledge document online, anywhere, anytime. All this can be done using an internet connection helping an end user to act on a document and then leave an authenticated electronic signature.
5. Reminders: The software should send or schedule automated reminders to those who have not yet acted on a document.
6. Reports: Managers should be able to check all the metrics that are related to their documents. They should be able to check who has worked on a document and posted any test score or acknowledgment comment. Last but not the least, you need to track every action within the system. 

Why do companies need policies and procedure management? Here are the four reasons:

• It encourages a true culture of continuous improvement and internal communication.
• It provides evidence of an internal control system that follows regulations and standards.
• It ensures fundamental operational processes are executed in an effective and consistent manner.
• It controls and manages risks and threats to the organization.

Organizations that integrate policy and procedure communication into their system achieve improved quality, reduced training / turnover cost and more empowered workforce. Zavanta is an all-in-one solution that is used to capture, manage and share knowledge. Employees have 24/7 access to whatever they need to do their jobs in a better manner by using high-level of policy and procedure management software.